All business letters pdf5/4/2023 ![]() The outer look of the letter must be catchy and impressive. The outer quality of a business letter means the quality of its outer appearance. Learn more about Parts of Business Letters here in detail. Proper spacing, indention, and use of paragraph should be used. NeatnessĪ business letter must be neatly typed or handwritten. One must always add the words like please, thank you etc. It does not mean that one must use slang and abusive words. A writer must always use open, friendly, and honest wording in his letter. The language used in the business letter must be courteous. Irrelevant information should not be included and avoided in any business communication. The letter should only contain important information. One must also keep in mind that the message should be concise and short along with the complete details. It should provide all the necessary information. It helps the reader to know about the issue and the solution to be taken. The flow of the message must be consistent. The message must be in a logical way for the clear understanding of the message. The language used in the business letter must be coherent. Correct personnel should be targeted for communication. Accuracy generally means no error in grammar, spelling, punctuations etc. ![]() One must always check for the accuracy of the business letter. By using concrete language, a reader will have a clear picture of the message. The message is written must be concrete and specific. The message written in the letter must be concise and to the point. One must not write a business letter in difficult and fancy words. The language used in the business letter must be simple and easy. Any ambiguity will lead to the misinterpretation of the message stated. It helps the receiver to understand the message immediately, easily, and clearly. The language used in the business letter must be clear. It refers to the quality of language used and the presentation of a business letter. The qualities of a business letter can be classified as It becomes easy for a person or an organization to imprint an impression onto the others. The qualities of a business letter make it presentable. Essential Qualities of Business LetterĪ person should always maintain the quality of the business letter. Meaning and Importance of Business Correspondence.Browse more Topics under Business Correspondence Letter of inquiry, order letter, business contract, complaint letter, sale letter, letter of recommendation, and letter of resignation comes under this category. A customer writing a letter to a supplier, a job seeker writing a job application, cover letters are some of the common business letters. It is the most formal method of communication in a business relationship. It is mean to exchange information in a written form. Any letter written for business use is a business letter.
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